That's a great question!

If you’re rolling it out to an organisation or division, we recommend starting with the leadership team - so they can see the power of it - and potentially 1 or 2 other teams so you can establish champions across the organisation.

Steps we recommend include:

  • Prepare: How does this tool connect to your organisational objectives and values? Why is it important? Make the connection for your communications. Eg. We’ve invested in Beamible to support our flexibility strategy and help you to collaborate as a flexible team.

  • Communicate: For your team, announce it in your team meeting (and ideally invite people and get them onto Beamible in real time!)

  • Follow up with an email communication.

Email template for you to use as a start:

"We are really excited to be using the new work design platform, Beamible! It has been designed to support the more flexible way we're all working, as a tool for us as a team, and you as individuals.

It gives us a way to design the work we're doing collaboratively, to ensure we're making the best use of our work time in terms of priorities, and to set goals for how we'd like our roles to look in the future.

It is not a time-management tool, but rather supports us to collaborate and plan our work, and let's use it in our 1-1s to align on priorities.

Here's what to expect:

You'll receive an email asking you to join the team - just sign up and follow the prompts.

Our team is the [insert team name here]. Click into the hyperlink team title.

Use the right-hand Editing Panel to either:

1. Start populating your role with core bundles of work (using the + Add new activity' button; or

2. Add your role to the Team Details by clicking the '+ Add new role' button.

  • A good start will be entering the major bundles of work you do in your role, and approximate time you spend on them - this is to help us all consciously spend more time on the highest value work (10 mins max!).

Let's both use the tool in our next 1-1 to align on priorities and check out the tagging... I'm looking forward to it! "

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